Is your job search lacking momentum? Are you tired of making phone calls that don't get picked up and messages that get ignored? It might be the perfect time to consider job application email templates to re-energize your search.
Are you asking, "Isn't email dead, though?"
Contrary to popular belief, emails remain a prime method of communication in the professional world.
Using an articulate and well-structured job application email can help your application stand out and catch the eye of recruiters.
After all, it shows more initiative than just filling in a form or clicking apply.
Thinking about the different situations you might face while searching for a job, we've designed a set of 10 job application email templates. These email templates for job applications will give you the help you need at any stage of the hiring process.
1. Job application email
Let's start with the most fundamental situation - you saw a job ad, and now you want to apply.
Crafting an effective job application email is a key step. It's your first interaction with potential employers and it sets the tone for further communication.
What makes a strong job application email?
The answer lies in three simple elements:
- clarity
- brevity
- relevance
A clear subject line and concise body text that links your qualifications to the job requirements are crucial. Equally important is ending your email with gratitude and your contact details, giving recruiters an easy way to respond.
How to write a job application email
The following template serves as a comprehensive guide to help you craft a clear and concise job application email. Feel free to tailor it to your own voice and the specific job you're applying for.
Dear [hiring manager's name]
My name is [your name], and I would like to apply for the position of [position] at [name of the company]. Please find attached my resume and cover letter for your consideration.
For the past [x] years I have been working as a [qualification]. During this time, I have accomplished [relevant achievements, major success, relevant work experiences]. I, therefore, believe my skill set and experience would make me a valuable asset to your organization by [say what you can bring].
Thank you very much for reviewing my application. I would love to discuss this exciting opportunity in more detail.
Yours sincerely,
[Your name]
[Your job title]
[Email address]
[Phone number]
Still wondering what to write in an email when sending a resume? Find 3 more job application templates in this article.
2. Cold email for unadvertised job
Most of the time, job vacancies aren't advertised. Often, they've been filled even before the job posting hits job search platforms.
So, how do you tap into this hidden job market?
The answer, surprisingly, is cold emailing.
Before you shrug it off, imagine this. You come across a company that's the ideal fit for your skills, and you can really see yourself building a future there. The only issue? They haven't posted any job openings.
Do you wait and hope they post something soon? Of course not! You take matters into your own hands.
How to inquire about a job that is not posted
Use this template as a starting point to express your interest, to highlight your unique skills, and to convince them of your compatibility with their company culture, despite the lack of job postings.
Dear [recipient's name],
I hope this message finds you well. My name is [your name] and I am currently exploring new job prospects in the field of [your expertise/area of interest].
My research led me to your organization, [company name], and I am truly inspired by the impactful work your team does in [area of company's expertise]. What truly struck a chord with my career aspirations is the [specific point of interest about company], which closely aligns with my skills and long-term career goals.
I understand the traditional route is to wait for job openings to be advertised. However, I am so impressed by the work done at [company name] that I am eager to explore any potential opportunities now, if they exist, or possibly in the future. I believe my experience in [your experience] and my skills in [your skills] could be an excellent fit for your team.
I have attached my resume for your reference and would be more than happy to provide any additional information. I am also open to setting up a meeting or call at your convenience to understand more about potential opportunities at [company name] and how I might contribute.
Thank you for considering my application. I look forward to potentially adding value to [company name].
Sincerely,
[your name]
3. Internship
Not all roads to the top start with a full-time job. Sometimes, taking a smaller but significant step, like an internship, can help you inch closer to your dream career.
Whether you're a fresh graduate, an individual thinking of switching industries, or someone testing the waters before committing to a career path, an internship is a powerful springboard.
It can open the doors to an industry or company that may seem hard to break into through traditional job applications.
How to apply for an internship via email
Below is the perfect email template for your internship applications. Note that it differs slightly from a conventional job application email.
An internship email must spotlight your:
- capacity to learn quickly
- enthusiasm for the field
- any relevant academic or extracurricular experiences
- seminars or projects
- commitment to the industry
Dear [recipient's name],
My name is [your name], and I am currently pursuing [your degree and major] at [your university].
While surfing through your website, I came across [internship position] at your esteemed organization, [company name]. I was struck by the opportunity it presents for practical insights into the fascinating [company's field] world which I am very interested in.
Through my coursework and participation in [extra-curricular activity or club], I've developed strong skills in [mention specific skills], and I'm excited about the opportunity to apply and further improve these abilities at [company name].
I'm attaching my resume for your review. I believe that my academic achievements combined with my strong interest in your work make me a strong candidate for this internship.
Thank you for considering my application. I'm looking forward to potential opportunities with [company name].
Sincerely,
[your name]
4. Networking
Let's start with the people you already know.
Chances are you know a bunch of brilliant people with even more brilliant careers. So why not use these valuable contacts during you're job searching, too?
Use the following template to reach out to your network of friends, acquaintances, colleagues and relatives and let them know about your job search.
Focus on people who work in the industry or type of job you're considering. Asking your grandpa for connections might be cute, but totally useless.
You may not get a response from everyone, but that's fine. People will remember you and if an opportunity comes up, they will get back to you.
Job application email template: Networking
This email template can help you reach out to existing or new contacts. It shows you're active, ready and excited to look for new job opportunities.
Email template for networking
Hi [Recipient's Name],
I hope all is well! I'm reaching out because I'm currently searching for a new job. As you know, I have been working for [company you worked for] for almost [number of years], but I'm ready for a new challenge in the world of [field].
I know that you used to do work for [company name], which is on my short list of dream companies. Do you still have any contacts there, and if so, is there someone that might be willing to talk to me?
In addition, if you know of any job opportunities or leads that you might be able to share with me, please send them my way. I've attached my resume for your reference, feel free to pass it along. Also, here's my LinkedIn profile [insert link].
Thanks in advance for your help! Please keep me posted on how things are going and if there's anything I can do to return the favor.
Best,
[Your Name]
5. Getting referrals
With a bit of exaggeration, referrals can move mountains.
They can boost your credibility and reputation by being introduced by someone who can vouch for you - or at least say a few nice things about you.
This type of email (sent to a friend, peer, or colleague) can help you with a direct introduction to a recruiter or hiring manager.
Unless you're too demanding and annoying, people are generally always willing to help out. Pick a handful of your most trusted contacts and ask them for a favor using the following template.
How to ask someone to be a reference via email
The email template below outlines the key points to include in a job application email template that would portray your keenness towards a job role and your respect for the contact's professional insight.
Email template: Asking for a referral
Dear [Recipients Name],
I hope this message finds you well. I'm reaching out to ask for a small favor that could greatly assist me in my career journey. Earlier this month, I decided to start looking for a new career opportunity. It's been a great [number] of years working at [company name] as their [your role]. I'm looking for a new company to challenge me and grow my skill set in [field].
I'm focusing my job search on different companies in the larger [geographical area] area. If it would not be too much trouble, I would sincerely appreciate it if you could consider extending an introduction to anyone you may know at these organizations:
- [company 1]
- [company 2]
- [company 3]
- [company 4]
I would be grateful if you could mention my LinkedIn profile [insert link], my experience of [x] years in [your field], and my interest in roles such as [desired role 1] or [desired role 2] in your introduction.
I understand the immense value of your network and would be incredibly grateful for your assistance. Of course, I'm more than willing to return the favor in any way I can.
Best regards,
[your name]
Not quite feeling this particular template? Have a look at 3 more email templates for how to ask someone to be a reference.
6. Asking industry professionals for career advice
Whether you want to talk to industry professionals, recruiters, managers, or your peers that have interesting jobs, don't hesitate to ask them for a rendezvous.
Informational interviews and casual meetings in a cafe are valuable networking opportunities. The more people you talk to, the more informed your career decisions will be.
(And don't forget to pay for the coffee!)
How to ask for career advice in an email
Here's an email template that's sure to get you a meeting with almost anyone you ask. While it may feel intimidating to reach out, asking for guidance can open doors for you in the professional world.
Dear [recipient's name],
My name's [your name], and I'm a [your position] currently working in [your location]. I'm reaching out because I'd like to discuss current trends in [specific topic] with an industry professional. I'm eager to learn more about your approach to [related subject].
I realize you might have a packed schedule, so even 15 minutes would be greatly appreciated.
Thanks so much,
[your name]
7. Follow up email after application
Remember, recruiters are pretty busy. Most of them have dozens of applications to read every day and only a limited amount of time to do so.
So after you send in your resume, cover letter, and your job application, wait for a couple of days before following up with an email.
How to write a follow up email after a job application
This template will give them a little nudge and let them know you're taking your job search seriously.
Dear [recipient's last name],
I hope all is well. I know how busy you probably are, but I recently applied to the [position you applied for] position and wanted to check in on your decision timeline.
The prospect of joining [company name] and contributing to [task/project you will work on] excites me. For a more comprehensive view of my experience and skills, please feel free to visit my LinkedIn profile [insert link].
Should you need any additional information to assist in the hiring process, do not hesitate to ask. I look forward to receiving an update from you.
Best Regards,
[your name]
8. Thank you email after interview
You've made it through the interview. Congratulations!
Now, don't forget to send a thank you email after an interview.
It's not just a formality. A simple thank you note can leave a lasting impression that will improve your chances to land the job you want.
First, make sure to send it really soon - within two hours of the actual interview. Promptness shows you're responsive, courteous and know how to take action.
Second, keep it short and specific enough to stimulate the recruiter's memory. Include something catchy that you talked about and that made you both feel comfortable.
How to write a thank you email after an interview
The featured template helps you express appreciation for the interviewer's time, confirms your interest in the role, touches upon specific topics discussed during the interview, and subtly emphasizes your fitness for the position.
Dear [recipient's name],
Thank you for taking out time to meet with me today.
It was a great pleasure to learn more about the team and position, and I'm now more enthusiastic about the possibility of joining [company name] and contributing to [specific initiative or project].
It was particularly interesting discussing [specific topic from interview] and the challenges associated with [relevant issue or opportunity].
I'm keen to learn about the upcoming steps in the hiring process. Please feel free to reach out if you need any more information from my end.
Best regards,
[your name]
9. Turning down a job offer email
You got the job. But, for whatever reason, you don't want it.
You may naturally feel you're going to upset everyone who took time to review your application, interview you or speak to you over the phone.
Fortunately, you can turn down a job offer without burning your bridges or sounding arrogant and careless. A well-formulated email can actually help you portray yourself as a fair, responsible and confident person.
That sounds like a great deal, doesn't it?
How to write an email turning down a job offer
The attached template provides guidance on appreciating the offer while conveying your decision thoughtfully.
Understanding the importance of leaving on good terms, it highlights the need for gratitude, clear communication, and maintaining potential for future interactions.
Dear [recipient's last name],
Thank you once again for the interview last week. It was wonderful meeting the team and getting acquainted with the [company name]'s workspace. I appreciated your in-depth explanation of the [position name] role and your generous offer.
Although the position comes across as a fantastic opportunity, I have decided to accept a role at a different company. It has been a great experience getting to know you and the team, and I hope our paths align again in the future.
Wishing you all the best,
[your name]
10. Reaching out after an event/webinar email
Have you ever been inspired by a speaker at a webinar, conference, or industry event and desired to connect with them?
Industry events present golden opportunities to interact with significant industry figures and potential employers. To harness these opportunities, follow-up is key.
However, striking the balance between eagerness and respect for their time is crucial. Your email should be clear, concise, and capture why you're reaching out.
How to reach out to a company after a career event
Below, we offer an ideal template for such contact, ensuring you explain your interest and leave a positive impression to extend your network and potentially bring yourself closer to the job of your dreams.
Dear [recipient's name],
I recently attended the [event name] where I had the pleasure of hearing your insightful presentation about [presentation topic]. I was particularly drawn to your discussion on [specify point of interest].
As someone aspiring to make a mark in [your field of interest], your take was truly inspiring. As a [your current role/student] always looking to learn from industry experts, I am impressed by your work at [company name] and believe it aligns with my career aspirations.
I wonder if you might be open to a brief conversation to discuss [company name]'s work further, and any potential opportunities in your team that could be a fit for my skills and interests?
Thank you for considering my request. I look forward to the possibility of further dialogue.
Sincerely,
[your name]
Key takeaways: Job search email templates
You may have thought writing emails was a thing of the past. Well, it's not.
Email is very much alive in the business world and has an important place in the hiring process.
Mastering the art of email writing is just as important as being well-versed in crafting your resume or cover letter.
Remember, your communication style speaks of your values and your principles.
If you do a sloppy job, you can't expect someone to take you seriously. If you, on the other hand, invest some time in learning the basics of effective communication, everybody will recognize your effort to convey a clear message.
Just three things: Stay clear, stay concise, and stay professional.