Customer Service Cover Letter Samples & Examples That Worked in 2024

If you want to land your dream job, investing time and effort into crafting your customer service cover letter is the way to go! Students, interns, or experienced workers — all are welcome to our customizable templates, real-life cover letter samples, and detailed examples that will make the writing process a breeze. Let us guide you on your way to the perfect job application.
Milan Šaržík — Certified Professional Résumé Writer
Milan Šaržík, CPRW
Certified Professional Résumé Writer
Last updated: Aug. 27, 2024
Average: 4.9 (153 votes)
Account Executive Cover Letter Example
Created with Kickresume

Average: 4.9 (153 votes)

At the forefront of customer-company relationships, customer service professionals are the architects of personalized recommendations, troubleshooters of challenges, and champions of unforgettable customer journeys.

However, in today’s competitive job market, your customer service cover letter needs to do more than just check the boxes — it has to make an impact. This guide is your go-to resource, packed with expert tips, cover letter samples, customizable templates, and real-world examples that will help you stand out. 

Account Executive Cover Letter Example
Account Executive Cover Letter Example
Customer Success Manager at Descartes Systems Cover Letter Sample
Customer Success Manager at Descartes Systems Cover Letter Sample
Sales Associate at LUSH Cover Letter Example
Sales Associate at LUSH Cover Letter Example
See more examples like these

Keep reading to learn all about:

  • Reviewing handy customer service cover letter samples
  • Formatting your cover letter to impress 
  • Writing an effective cover letter header
  • Crafting a compelling headline as a customer service professional
  • Creating a personalized greeting for your cover letter
  • Optimizing your cover letter introduction to grab employers’ attention
  • Showing your professional value in your customer service cover letter
  • Sprucing up your cover letter with powerful action verbs
  • Including a persuasive closing statement on your cover letter
  • Avoiding common mistakes in a customer service cover letter
  • Pairing your cover letter with an impressive resume
  • The average salary and job outlook for customer service occupations
  • Accessing top resources for job-seeking customer service professionals

Still looking for a job? These 100+ resources will tell you everything you need to get hired fast.

Customer service assistant cover letter example

Customer Service Assistant Cover Letter Example
Created with Kickresume

Why does this cover letter example work?

  • Confident tone: From the opening lines to the conclusion, this cover letter maintains a confident tone throughout. As a result, this candidate gives the impression of a self-assured, capable professional. It also shows the hiring manager that the applicant is serious about the position and ready to hit the ground running.
  • Emphasis on relevant experience: The candidate effectively highlights their customer service experience at Waitrose & Partners, Inc., where they handled inquiries, resolved complaints, and implemented processes to improve performance. The mention of a professional certification and an award further demonstrates their expertise and commitment to the field. Together, these elements provide strong evidence of their qualifications and accomplishments.

What could be improved?

  • More reader-friendly layout: While the content of the cover letter is solid, the overall layout could be improved for better readability and visual appeal. Currently, the letter is quite text-heavy, with no clear breaks or sections that make it easy to scan. The candidate could benefit from adding bullet points or breaking the text into smaller paragraphs to make the key points stand out more. 
  • Compelling headline: The cover letter could be more effective if it included a compelling headline that grabs the reader's attention right from the start. Instead of using a rather generic headline, a bold title like, "Certified Customer Service Professional with Proven Success in Enhancing Client Satisfaction," would immediately highlight their key qualifications and make the letter more engaging.

Customer service advisor cover letter sample

Customer Service Advisor Cover Letter Sample
Created with Kickresume

Why does this cover letter example work?

  • Strong use of action verbs and bullet points: Both of these elements make the candidate’s accomplishments and acquired skills stand out. Words like "developed," "implemented," and "enhanced" showcase their proactivity and a results-oriented mindset. And the use of bullet points makes these achievements easy to read and draws attention to the specific ways in which the candidate has contributed to their previous employer. 
  • Effective closing paragraphs: The cover letter also wraps up nicely. The candidate doesn’t just express interest in the job — they also back it up by mentioning their degree in Business Administration and a certification as a Customer Service Manager, proving they're a great fit for the role. Plus, they make it clear they’re eager to chat more about how they can contribute to their new employer showing a proactive attitude. This kind of closing leaves a strong, positive impression.

What could be improved?

  • Personalized greeting: While the letter is generally well-written, the greeting is addressed to the "Recruiting Team," which might feel a bit impersonal. A more personalized greeting, such as addressing the letter to a specific hiring manager or team lead, would be more effective. But using a general greeting like the one in this example isn’t necessarily wrong — it's still polite and professional.
  • Stronger introductory paragraph: Currently, it focuses on a general statement about the candidate’s interest and confidence in their alignment with the role, which is fine but a bit vague. For example, starting with a specific accomplishment or an interesting fact about their customer service experience could create a stronger initial impact.

Customer assistant cover letter example

Customer Assistant Cover Letter Example
Created with Kickresume

Why does this cover letter example work?

  • Mentioning knowledge of specific software: The candidate's mention of proficiency in industry-specific software like HubSpot Sales, Pipedrive, and Brightpearl is a strong point. This detail shows they are technically equipped to handle the tools necessary for the job, which can set them apart from applicants who may only have general skills.
  • Emphasis on language proficiency: This not only broadens the candidate's appeal to companies that value multilingual employees but also showcases their ability to communicate effectively with a diverse range of clients. This versatility can be particularly valuable in global companies or those looking to expand their customer base internationally.

What could be improved?

  • Too much focus on how the candidate might benefit: The cover letter leans a bit too much into how the candidate views the role as an opportunity for their own professional growth. While it's great to express enthusiasm for personal development, the letter would benefit from a stronger focus on how the candidate can add value to their employer. Instead of focusing on what they hope to gain, the candidate should emphasize how they can help the company achieve its goals.
  • Inclusion of quantifiable data: The cover letter could be stronger if it included more quantifiable achievements. While it mentions exceeding sales targets and implementing process improvements, it doesn't provide specific figures or data to back these claims. For example, stating a percentage increase in customer satisfaction or a number related to sales growth would add more impact.

1. Format your customer service cover letter properly

When it comes to your cover letter, how it looks is almost as important as what it says. Think about it — before a hiring manager even reads a single word, they’re going to notice the overall presentation. If your cover letter is a messy jumble of text or looks like it was thrown together at the last minute, that’s the impression you’re giving off about your work ethic and attention to detail. 

A good formatting makes your cover letter easy to navigate, so make sure you consider the following tips: 

  • Choose a reader-friendly font: Stick to clean, easy-to-read fonts like Arial, Calibri, or Times New Roman. These fonts are simple and professional, ensuring that no matter where your letter ends up, it’ll look good.
  • Give your letter room to breathe: No one likes reading a cramped wall of text, especially busy hiring managers. Double space between paragraphs and use standard one-inch margins. This creates a clean, open layout that’s easy on the eyes.
  • Keep it aligned and polished: Keep your text aligned to the left — it’s the standard for most professional documents and gives your letter a tidy, organized look. Left alignment also guides the reader’s eyes smoothly down the page.
  • Follow the tried-and-true blueprint: Stick to the classic format: start with a friendly but professional introduction, dive into the body where you showcase your skills and experience, and wrap up with a confident closing. This blueprint works because it’s logical and makes sure you cover all the bases without wandering off track.
  • Stay concise — one page only: When it comes to cover letters, shorter is definitely sweeter. Aim to keep your letter to one page. Hiring managers don’t have time to read a novel, so make sure every word counts. 
  • Spotlight your strengths with bullet points: Use them to draw attention to your top skills, achievements, or any other standout points. They break up the text and make it easier for the reader to skim through and pick out the good stuff.
  • Set the right tone: Your cover letter should keep a professional tone, which means skipping the slang and casual talk. Aim for a tone that's confident, polite, and clear. 

Formatting your cover letter isn’t rocket science, still it can take forever to get it just right. Using a professionally designed cover letter template helps you keep things clean, clear, and organized. 

Create your cover letter fast with artificial intelligence.

Use our AI Cover Letter Writer to generate a great first draft of your cover letter. Find the right words fast with the help of the world’s most powerful language model — OpenAI’s GPT-4.
AI Cover Letter Writer

2. Write an informative customer service cover letter header

When creating your cover letter header, you don't have to follow a super-specific format. However, there are a few key components this header should include. It should contain a few lines of text that provide:

1. Your contact information

  • Your name
  • Job title 
  • Phone number
  • Email address
  • Link to your LinkedIn profile (if applicable) 

2. The recipient’s details

  • Their full name
  • Company name
  • Company address

Bad example of a customer service cover letter header

From: Adeline Jones, 
456-7890 | aj@email.com 

To: Hiring Manager

Why doesn't this example work? This header is definitely missing some key details, which makes it come off as incomplete and unprofessional. First, there’s no full phone number, and the lack of an area code could leave the hiring manager guessing or make it difficult to contact you. Also, the company’s information is nowhere to be found either. Finally, “Hiring Manager” is too generic — you should try to find the actual name of the person you’re writing to. 

Good example of a customer service cover letter header

From: Adeline Jones, Customer Service Specialist
(123) 456-7890 | adeline.jones@email.com | linkedin.com/in/adeline-jones

To: Peter Ellis, Hiring Manager
VUME
567 Happy Lane, Shop Town, IL 05055

What makes this example so much better? Starting with your full name and job title immediately gives the hiring manager a clear idea of who you are. Including your full phone number, email address, and LinkedIn profile adds multiple ways to reach you and gives your application an extra layer of professionalism. Plus, addressing the hiring manager by name and including the company’s details shows that you’ve done your homework.

Before you move on to writing the body of your letter, take a minute to double-check all the details in your header. Make sure names are spelled correctly, and that all your contact information is accurate. It might sound obvious, but a small mistake in your header could mean a missed opportunity later on.

3. Craft a compelling headline as a customer service professional 

A compelling headline in your customer service cover letter isn’t just a nice-to-have — it’s your chance to hook the hiring manager’s attention right from the start. Imagine it as the bold opening line of a great story. It quickly tells the reader who you are and why they should keep reading. 

Here are four attributes every good headline should have:

  • Make it clear: Your headline should be short, sweet, and to the point. Avoid any fluff or unnecessary words — just focus on what you do best.
  • Make it relevant: Your headline must be tailored to the specific job you’re applying for. It should reflect the key skills and experience that the employer is looking for in a customer service professional.
  • Make it attention-grabbing: Use strong, action-oriented language that catches the reader’s eye. You want your headline to make an impact and entice the hiring manager to keep reading.
  • Make it specific: Be as specific as possible about what you’re offering. A vague headline won’t do much to set you apart, but a headline that highlights your unique strengths will.

Bad example of a customer service cover letter headline

Customer Service Professional Looking for a Job

What's wrong with this example? This headline is generic and doesn’t give the hiring manager any real insight into who you are or what you bring to the table. A headline like this fails to grab attention or make a memorable impression, which means you’re missing out on a prime opportunity to highlight why you’re the perfect fit for the job.

Good example of a customer service cover letter headline

Experienced Customer Service Specialist with Proven Track Record of Boosting Customer Satisfaction by 30%

Why is this example so much better? This headline works brilliantly because it’s specific, impactful, and immediately tells the hiring manager what sets you apart. By quantifying your achievement, you’re giving concrete evidence of your skills and success. This kind of headline grabs attention because it not only shows that you have relevant experience but also demonstrates tangible results. 

A strong headline helps you stand out in a sea of applications and makes sure your cover letter isn’t just another document tossed aside. It’s your first chance to make an impact and show that you’re exactly what they’re looking for.

Customer service cover letter headline examples

4. Create a personalized greeting for your customer service cover letter

A personalized greeting in your cover letter is more than just a polite introduction; it’s your chance to make a real connection with the hiring manager. Think of it as the key to starting a conversation on the right foot.

So, take a moment to find out who to address your letter to by consulting these sources: 

  • The job posting
  • The employer’s website ("About Us" or "Team" pages)
  • LinkedIn
  • Contact the employer 

PRO TIP: Double-check the spelling of their name and use the correct title (like Ms., Mr., or Dr.) if you’re aware of it. If you’re unsure of the gender or preferred title, just use their full name, like “Dear Taylor Brown.” It’s respectful and avoids any potential mix-ups.

If your quest for the right name ends in success, you can greet the recipient of your job application like so: 

Examples of personalized greetings include

  • Dear Mr. Ellis,
  • Dear Mr. Peter Ellis, 
  • Dear Hiring Manager Mr. Ellis, 

If you don’t know the name of the person who will read your cover letter, don’t worry — you’ve got plenty of options:

General, yet professional, greeting examples

  • Dear Hiring Manager,
  • Dear [Department] Team,
  • Dear [Company Name] Recruitment Team,

Using a specific name or title in your greeting can make a big difference. It helps you stand out from the pile of generic cover letters and signals that you’re serious about this particular position. Plus, a personal touch can create a sense of rapport and make your application feel more tailored and thoughtful. 

Find out your resume score!

Our AI Resume checker can scan your resume for issues and give you tips on how you can improve it.
Resume Analytics

5. Optimize your customer service cover letter introduction to grab employers’ attention

A great introduction isn’t just about starting your letter; it’s about making sure the hiring manager is hooked from the very beginning. This is your moment to quickly showcase why you’re excited about the role and what makes you a standout candidate.

For inspiration, you can make an effective introduction by combining some (or all) of these elements: 

  • Brief overview of your work history
  • Your most significant accomplishment
  • Rundown of your professional goals
  • Any significant qualifications 
  • Display of your enthusiasm for the job (and company)
  • Impactful referral (if possible)

PRO TIP: If you're switching careers, it’s important to address this and explain your reasons for the switch in the introductory paragraph. The hiring manager will notice the change as soon as they review your resume, so take the matter into your own hands and frame the change in a positive light. 

Let’s zoom in on two contrasting introduction examples and see which one works better: 

Bad example of a customer service cover letter introduction

I am writing to apply for the customer service position at your company. I have some experience in customer service and believe I could be a good fit for the role. Please consider my application.

Why does this feel so off? This introduction is vague, uninspiring, and forgettable. There’s nothing here that stands out or grabs the reader’s attention. It feels like it could be written by anyone, for any job, which makes it easy for a hiring manager to overlook. Overall, this introduction falls flat and doesn’t do anything to make the employer excited about this applicant. 

Good example of a customer service cover letter introduction

With a referral from Jane Smith, your Senior Customer Service Manager, I am excited to apply for the Customer Service Specialist role at VUME. I have always admired how VUME prioritizes customer satisfaction, and with my track record of resolving 95% of customer inquiries on the first call, I am eager to contribute to your goal of delivering outstanding customer experiences.

What makes this example so impactful? By mentioning a referral from a current employee, you’re building instant credibility and a personal connection. Highlighting your admiration for the company’s focus on customer satisfaction shows that you’re genuinely interested in their journey. Plus, by mentioning a specific achievement, you’re already showcasing how your skills align with what the company values.

Tips for fresh graduates

Breaking into the customer service field as a student, fresh graduate, or intern can feel a bit daunting, especially if you don’t have much practical experience under your belt. But don’t worry — you’ve got plenty to offer, and there are ways to make your cover letter shine even without years of work history:

  • Show your enthusiasm and commitment to learning. 
  • Write about any relevant projects or internships you've partaken in. 
  • Mention the skills you've picked up during your studies or internship. 

Here's how to pull it off: 

Cover letter opening example for fresh graduates

I am excited to apply for the Customer Service Representative position at VUME. With a degree in Business Communication, I have gained valuable insights into customer needs through my coursework in Consumer Behavior. Leading a project to develop a mock customer feedback system also honed my skills in creating positive experiences. I am eager to bring my passion for helping others and my commitment to learning to your team.

How come this example still works so well? It's because it effectively bridges the gap between academic experience and the professional world. By mentioning specific coursework like Consumer Behavior and a relevant school project, the candidate shows they have foundational knowledge that directly applies to the role. This introduction paints the picture of someone who, while new to the field, is well-prepared and genuinely excited to contribute.

The goal is to make your introduction so engaging and relevant that the hiring manager thinks, “I want to learn more about this person!” Whether it’s an impressive accomplishment, a deep understanding of the company’s needs, or a genuine enthusiasm for the role, your introduction should immediately convey why you’re the perfect fit

Customer service cover letter introduction tips

6. Show your professional value in your customer service cover letter

The body paragraphs of your cover letter are where you make the case for why you’re the best fit for the position. This is your chance to move beyond the basics and show the hiring manager your value by showcasing your skills and achievements.

This section of your cover letter should consist of 2 to 4 paragraphs that provide answers to questions like:

  • How will you add value to the team or company?
  • Can you demonstrate your relevant skills through specific accomplishments? 
  • What makes you stand out from the competition? 
  • What's your motivation for working for this particular employer? 

When it comes to choosing which skills to spotlight, it’s all about relevance. Start by carefully reading the job description and paying attention to what the company values most in a customer service role — those are the skills you want to highlight in your cover letter. It’s all about picking the skills that align best with what the employer is looking for.

List of skills for your customer service cover letter 

  • Communication Skills (clear communication)
  • Problem-Solving (identifying issues, analyzing situations, and finding solutions)
  • Empathy (understanding the feelings of customers to better address their concerns)
  • Patience (staying calm and composed when dealing with difficult customers)
  • Active Listening (listening to and reflecting on customers’ needs)
  • Conflict Resolution (handling disputes and finding solutions) 
  • Attention to Detail (being thorough in addressing customer queries)
  • Adaptability (adjusting to changing situations and customer needs with flexibility)
  • Time Management (managing multiple tasks without compromising quality)
  • Technical Proficiency (data analysis, CRM systems like Salesforce, HubSpot, or Zoho)

As you might've noticed, our list of recommended skills is dominated by soft skills. That’s because these abilities are crucial for navigating the day-to-day realities of customer service. In essence, this is a field where each interaction can influence customer satisfaction and loyalty.

But simply listing your skills won't do. The next step is to put them into context by linking them to your achievements. The best way to demonstrate the impact and effectiveness of your skills is by showing how you’ve used them in real-life situations. And if you really want to drive your point home, use quantifiable data wherever possible.

Here is how to describe accomplishments in your customer service cover letter

  • I managed to handle an average of 80 customer interactions daily while maintaining a 98% on-time response rate, which contributed to a 15% boost in overall team productivity and efficiency.
  • When our customer service team faced high issue resolution times, I implemented a new troubleshooting guide that streamlined the process, which allowed me to resolve over 150 customer issues per month and reduced the average resolution time by 30%.
  • Through clear and empathetic communication, I managed to improve customer satisfaction scores by 15% in just three months.
  • I effectively mediated 30 customer complaints, leading to a noticeable increase in repeat purchases by 10%.

Tips for fresh graduates

If you’re new to the job market or just getting started, it’s perfectly fine if your list of achievements isn’t extensive yet. What matters is showing how you’ve developed and what you’ve gained from your experiences so far. Focus on the progress you’ve made through:

  • Your coursework
  • Internships
  • Apprenticeships
  • Academic projects
  • Volunteer activities

Here's an example of what your skills can look like in a cover letter: 

Examples of accomplishments in a customer service cover letter for fresh graduates

  • While volunteering at a local non-profit, I handled customer inquiries and supported event coordination, which not only improved my customer service skills but also taught me how to adapt quickly and stay organized in a fast-paced environment.
  • For a major school project, I led a team of 4 in creating a mock customer service plan, where I coordinated the group's efforts and presented our findings, demonstrating my ability to work collaboratively and manage projects under tight deadlines.
  • As an intern at ABC Company, I supported the customer service team by handling over 50 initial customer inquiries per week and providing follow-up support, which helped me develop strong problem-solving skills and an ability to manage multiple tasks efficiently.

Use your cover letter to showcase your expertise and the value you can bring to the company. By being specific, quantifying your success, and tailoring your experience to the job, you’ll paint a clear picture of why you’re the right fit for the role. 

7. Spruce up your customer service cover letter with powerful action verbs

Including powerful action verbs in your cover letter isn’t just a stylistic choice — it’s a must if you want to make a strong impression. Action verbs are the words that inject energy into your writing and make your achievements stand out. They help you describe what you’ve done in a dynamic and engaging way, which can really make your cover letter pop.

For example: Instead of saying you “were responsible for handling customer inquiries,” saying you “managed” or “resolved” those inquiries makes your role sound more proactive and impactful. This not only grabs the reader’s attention but also helps them visualize your contributions and capabilities.

List of powerful action verbs for a customer service cover letter

  • Resolved
  • Enhanced
  • Managed
  • Streamlined
  • Facilitated
  • Addressed
  • Implemented
  • Coordinated
  • Assisted
  • Optimized

When it comes to Applicant Tracking Systems (ATS), action verbs play a crucial role here as well. ATS software scans your cover letter for keywords and phrases that match the job description. Action verbs are crucial because they’re often the words the ATS is programmed to look for when determining if you’re a good fit for the role. In other words, the ATS is scanning for keywords, and action verbs are often those keywords.

So, now you understand the power strong action verbs have. They help you present yourself as an active and results-oriented candidate, rather than someone who just passively performed tasks. This can make a huge difference in catching the eye of hiring managers who are sifting through countless applications. 

Customer service cover letter action verbs

8. Include a persuasive closing statement on your customer service cover letter

Wrapping up your customer service cover letter with a persuasive closing statement is just as important as starting strong. 

Here’s why you should care: A strong closing statement can leave the hiring manager with a positive impression of your attitude and professionalism. It shows that you’re serious about the opportunity and confident in your ability to succeed in the role. And remember, the tone you set in your closing can influence how the hiring manager feels about you as a candidate.

So, here's how you can make your customer service cover letter conclusion memorable:

  • Thank the reader for their time and consideration
  • Reiterate your key strengths
  • Showcase your enthusiasm for the job
  • Include a call to action (your availability for further discussions)
  • Let them know how they can reach you
  • Sign off professionally

Bad example of a customer service cover letter conclusion

I think I would be good for this job. Thanks for considering me. I hope to hear back soon.

Thanks a bunch,
A. Jones

Why is this a bad closing statement? This conclusion falls flat because it’s vague, lacks confidence, and doesn’t leave a strong impression. Saying “I think I would be good for this job” sounds uncertain and doesn’t highlight why you’re the best fit. The closing also misses out on a clear call to action, which is essential for encouraging the next steps in the hiring process. Plus, the overall tone feels a bit too casual.

Good example of a customer service cover letter conclusion

Thank you for taking the time to consider my application. With my proven ability to resolve customer issues quickly and my strong commitment to customer satisfaction, I am confident that I can make a positive impact on your team at VEMU. I am truly excited about the opportunity to contribute to your company’s success and would love to discuss how my skills align with your needs. 

I am available at your earliest convenience and can be reached at (123) 456-7890 oradeline.jones@email.com. I look forward to the possibility of speaking with you soon.

Best regards,
Adeline Jones

Why is this better? Unlike the previous example, this conclusion hits all the right notes by following a clear and effective structure. It starts by thanking the reader, which is polite and respectful. It then reiterates the candidate’s key strengths and aligns them with the company’s needs, showing both confidence and relevance. The call to action is direct and encourages further discussion, while also providing clear contact information. Perfect!

In summary, don’t just taper off at the end of your cover letter. Use your closing statement to confidently wrap up your case and make it clear that you’re looking forward to the next steps. It’s your final pitch — make it count!

Customer service cover letter conclusion tips

9. Avoid common mistakes while writing your customer service cover letter

When writing your customer service cover letter, it’s natural to focus on avoiding the big, glaring mistakes. But often, it’s the small, sneaky slip-ups that can quietly undermine all your efforts. Because these little missteps can make your cover letter less effective, even if everything else is on point. 

So, let’s go over some of the most common mistakes and how you can steer clear of them:

  • Using a one-size-fits-all approach: Sending the same cover letter to every company is not the best choice. On the other hand, tailoring your cover letter to each job shows you’re genuinely interested and have taken the time to understand what the company needs. 
  • Focusing only on your benefits: While it’s important to know what you want out of a job, your cover letter isn’t the place to focus on that. Employers want to know how hiring you will benefit them. Instead of talking about your ideal salary or work environment, focus on how your skills and experience will help the company meet its goals.
  • Repeating your resume: Your cover letter shouldn’t be a copy-and-paste job of your resume. This is your chance to tell the story behind your experience. Use it to highlight specific achievements, explain how your skills apply to the job, and show some personality. 
  • Not respecting the proper cover letter length: If your cover letter is too long, you risk losing the reader’s attention. But if it’s too short, it might seem like you didn’t put in enough effort. The sweet spot is about one page.
  • Ignoring the importance of formatting: Even if your content is great, poor formatting can turn off a potential employer. A messy layout, hard-to-read font, or inconsistent spacing can make your cover letter look unprofessional. Keep it clean and simple with a readable font, clear paragraphs, and consistent formatting.
  • Forgetting to follow instructions: Sometimes job postings include specific instructions, like including certain information in your cover letter or attaching it as a particular file type. Ignoring these details can make it seem like you’re not paying attention or can’t follow directions.
  • Failing to tailor your tone: Your cover letter’s tone should match the company’s culture. If you’re applying to a formal, corporate environment, a more professional tone is best. But if you’re going for a position at a startup or a company known for its laid-back vibe, a more casual, enthusiastic tone might be better. 
  • Grammar mistakes and typos: Mistakes like these detract from your message and give the impression that you didn’t put much effort into your application. Always proofread your cover letter multiple times and consider having someone else review it to catch any errors you might've missed.

By keeping these common mistakes in mind, you can craft a customer service cover letter that’s polished, professional, and persuasive. It’s often the small details that make the biggest difference, so be sure to give your letter the attention it deserves!

10. Pair your customer service cover letter with an impressive resume

No great job application can be fully complete without a persuasive cover letter and a stellar customer service resume, each complementing the other to make an unforgettable first impression. 

A cover letter is your chance to show a bit of personality and enthusiasm. On the other hand, your resume provides a detailed breakdown of your qualifications. It lists your work history, skills, and achievements in a clear, organized format. It’s the solid proof behind the claims you make in your cover letter.

But despite their differences, both of these documents must work together not only content-wise, but also visually to present a unified and professional image. Here are a few tips to keep in mind when putting your job application together: 

  • Stick with the same font style and size: Using the same font and size in both your cover letter and resume creates a cohesive, streamlined appearance. It shows you’ve paid attention to the details and makes your application look more polished.
  • Match up the headers: Having the same header on both your cover letter and resume ties everything together nicely. Be sure to include your name, contact details, and a link to your LinkedIn profile or personal website (if you have one).
  • Make margins and spacing uniform: Keep the margins and spacing consistent across both documents. This helps maintain a balanced, organized look.
  • Keep your color scheme in sync: If you’ve used color for headings or borders in your cover letter, carry that over to your resume too. It’s a simple way to visually link the two documents and make them feel like a matching set.

Matching your cover letter to your resume visually takes a lot of focus. If you’re finding it tough to pull it all together or just want to save yourself some time, you might consider using professionally designed resume templates. Plus, they come with matching cover letter templates, making it easy to create a polished, consistent look without worrying about the fonts, margins, or color schemes. 

Use artificial intelligence to create your resume — FAST!

Our AI Resume Writer is powered by OpenAI’s GPT-4 language model and it can produce well-written resumes in seconds. Simply enter your job title and let artificial intelligence do the rest.
AI Resume Writer

11. Average salary and job outlook for customer service occupations

As of 2023, U.S. Bureau of Labor Statistics (BLS) estimates that the average salary for customer service occupations reaches up to $39,680 per year in the United States. 

While it's true that, according to the BLS, the job outlook in this field is expected to experience a slight decline from 2022 to 2032, it's important to remember that there are still plenty of reasons why this profession remains appealing.

For example, approximately 373,400 job openings are expected to become available each year over the next decade. This provides ample opportunities for those who are just considering entering this profession. 

However, one of the biggest draws is the chance to connect with people. If you enjoy interacting with a variety of customers, helping them solve problems, and making their day a bit better, customer service can be incredibly rewarding. The personal satisfaction of knowing you’ve made a difference in someone’s experience is a major perk.

Another benefit is the flexibility that many customer service roles offer. Whether it’s part-time hours, remote work options, or variable shifts, these positions often come with schedules that can accommodate personal needs and other commitments.

Customer service roles also offer great opportunities for career growth and skill development. Starting in this field can lead to advancements into supervisory or management roles, or even shifts to different departments. Plus, the skills you gain are highly transferable. 

Customer service cover letter salary and job outlook

12. Where to look for resources for job-seeking customer service professionals

You’ve crafted a stellar customer service cover letter, now it's time to put it to good use by finding the perfect job. To help you take the next step in your job search, here are some top resources that can connect you with the best opportunities in the customer service field. 

  • Industry-specific job boards: The best way to kickstart your job search is by checking out websites that are geared specifically towards your profession, such as Call Center Jobs or CustomerServiceJobs.com.
  • General job search platforms: Once you've finished browsing through specialized websites, head over to platforms with broader focus, such as Indeed, Monster, SimplyHired, or Glassdoor
  • LinkedIn: With its vast network of professionals and companies, LinkedIn connects you directly with recruiters and potential employers in the customer service industry. You can search for jobs, follow companies you’re interested in, and even see if you have any connections who can refer you to open positions.
  • Professional associations: Apart from job postings, organizations like the National Customer Service Association (NCSA), the International Customer Service Association (ICSA), or the Institute of Customer Service give you access to networking events, forums, further certification, or the latest industry developments. 
  • Hiring agencies: Alternatively, you can turn to agencies like Robert Half, Adecco, or Kelly Services that connect job seekers with job opportunities based on their preferences. 
  • Specialized publications: If you want to stay at the top of your profession, you need to keep up with the latest trends and news. To do that, you can start following media like “Customer Think,” “Customer Service Manager Magazine,” and “Contact Center Pipeline.”
  • Continuous education: To boost your potential and learn new skills, take advantage of online learning platforms like Coursera, edX, LinkedIn Learning, or Udemy

In today’s competitive job market, it’s all about making yourself stand out. Keep honing your skills, make those connections, and stay positive — the right opportunity is just around the corner. Good luck, and happy job hunting!

Customer Service Cover Letter FAQ

How can I highlight my problem-solving skills in my cover letter?

The best way is to provide specific examples where you successfully resolved customer issues. Use the STAR method to briefly describe the situation, the action you took, and the positive outcome. 

What tone should I use in a customer service cover letter?

The tone of your cover letter should be professional yet friendly and approachable. You want to convey that you’re both capable and easy to work with. Avoid being too formal or too casual — strive for a balance that reflects the company’s culture.

How should I use keywords in my customer service cover letter?

Keywords are crucial for getting your cover letter noticed, especially if you’re applying through an Applicant Tracking System (ATS). Use keywords from the job description, such as “customer satisfaction,” “problem resolution,” or “team collaboration,” to align your cover letter with the employer’s needs.

How long should my customer service cover letter be?

Your cover letter should be concise — ideally, no longer than one page. Keeping it short and focused ensures that hiring managers can quickly grasp your key points without getting bogged down in unnecessary details.

Can I include experiences from internships or volunteer work in my cover letter?

Of course you can! Especially if you’re a recent graduate or have limited professional experience, internships, volunteer work, and relevant school projects are all valuable. Highlight these experiences by focusing on the skills you developed, such as communication, conflict resolution, or teamwork. Emphasize how these skills are transferable to the customer service role you’re applying for.

Was this article helpful? Rate it!
Average: 4.9 (153 votes)

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

All customer service cover letter examples

Only people who got hired
Account Executive Cover Letter Example
Account Executive Cover Letter Example
Customer Success Manager at Descartes Systems Cover Letter Sample
Customer Success Manager at Descartes Systems Cover Letter Sample
Sales Associate at LUSH Cover Letter Example
Sales Associate at LUSH Cover Letter Example

Related customer service resume examples

Sales and Customer Representative CV Sample
Sales and Customer Representative CV Sample
Apple Customer Support Resume Example
Apple Customer Support Resume Example
Customer Service at Arab Financial Company Resume Sample
Customer Service at Arab Financial Company Resume Sample
Front Desk Receptionist CV Sample
Front Desk Receptionist CV Sample
BlueLink International Customer Care Officer Resume Example
BlueLink International Customer Care Officer Resume Example
Head of Community & Customer Success at BrainAhead Resume Sample
Head of Community & Customer Success at BrainAhead Resume Sample
Account Executive Resume Sample
Account Executive Resume Sample
Warehouse Associate at Caterpillar Resume Sample
Warehouse Associate at Caterpillar Resume Sample

Let your resume do the work.

Join 5,000,000 job seekers worldwide and get hired faster with your best resume yet.

Create Resume
english template stanford template rectangular template