Crafting an effective IT cover letter might often feel like configuring a new software system — it takes skill, precision, and careful attention to detail. To help you on this journey, we're offering useful tips, insightful examples, and foolproof templates. Let's load that career drive and begin this rewarding adventure.
In this guide, we'll teach you everything you need to know about writing a cover letter as an IT professional. Keep reading to learn:
- Exploring reliable IT cover letter examples
- How to properly format your IT cover letter
- How to write an effective IT cover letter header
- How make your cover letter headline compelling
- How to personalize the greeting on your IT cover letter
- How to build an impressive cover letter introduction
- How to emphasize your value as an IT professional
- How to include powerful action words in your cover letter
- How to highlight your IT skills through your projects
- How to conclude your cover letter with a strong closing statement
- How to avoid common mistakes in an IT cover letter
- How to pair your IT cover letter and resume
- What is the average salary and job outlook for IT professionals
- Where to find useful job search resources for IT professionals
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IT intern cover letter example
Why does this IT intern cover letter sample work?
- Detailing of past experiences: Petro does a good job providing details about his previous roles and duties. This gives the employer a clear idea of his skill set and past responsibilities
- Showcasing extracurricular activities: Mentioning participation in various extracurricular activities showcases Petro's initiative, ability to balance multiple responsibilities, and his willingness to engage in team environments.
What could make this example better?
- Stronger opening: The introduction needs more punch. Petro should start by directly addressing how he can add value. For instance, "With my academic background in Business & Management coupled with my hands-on experience in office operations, I am primed to make a meaningful contribution in the Office Intern role at THG Corporation, LLC."
- Relevant responsibilities and achievements: Although the letter details his past experiences, it doesn't fully sync the mentioned responsibilities or skills with the requirements of the IT intern role. Laying out candidate's skills or experiences in direct relevance to the job description would make for a more compelling argument.
- Less words: The body of the letter is somewhat lengthy. Breaking it down into shorter, more digestible paragraphs could enhance readability.
IT assistant cover letter sample
What are the strengths of this cover letter sample?
- Effective mention of achievements: Gustav does a solid job providing specific examples of his past achievements like winning the Employee of the Month Award twice.
- Academic and extracurricular details: Including details about his academic background and active involvement in various extracurricular activities paints a well-rounded picture of Gustav as both a student and an active member of his community.
What are the weaknesses of this cover letter sample?
- Use of clichéd language: Phrases like "results-oriented and dedicated individual" are often overused and can lose their impact. Instead, Gustav could demonstrate these qualities by highlighting accomplishments or specific initiatives he's driven.
- Impersonal greeting: Starting with "Dear Hiring Managers" makes the letter feel less personal. If possible, Gustav should research and address the letter to the specific person responsible for hiring.
- Lack of formatting for readability: Although the content is detailed, the lack of bullet points and sufficient spacing can make the letter a bit challenging to read quickly. Using bullet points to highlight key accomplishments or skills can increase the letter's readability, making it easier for hiring managers to pinpoint his key qualifications.
Senior Android developer cover letter example
Why does this cover letter hit the mark?
- Experience overview: Right from the start, Peter sets a clear expectation of his experience by stating he has seven years as a Senior Android Developer. This gives an instant snapshot of his role and expertise level.
- Mentioning relevant tech skills: Peter effectively lists out his technical capabilities, such as Java, XML, Android SDK, Kotlin, Android Studio, and RESTful APIs. This not only showcases his proficiency in necessary languages and tools but also resonates directly with the job requirements, creating a strong case for his candidacy.
What could be improved in this example?
- Lack of customization: While he does state that he admires the products of the company he is applying to, Peter could offer more specifics about why he's particularly interested in this company. This would show that he's researched the company and sees himself fitting into their mission and culture.
- Too casual tone: While a conversational tone can make a cover letter seem more personal, there are sections where Peter's tone could possibly be seen as too informal for a professional cover letter. Phrases like "It’s hectic and challenging, but I love it!" might be interpreted as too casual in certain professional contexts. Aligning his tone to reflect professional enthusiasm could improve it.
1. How to properly format your IT cover letter
Having the right content is only half the battle won. The other half is presenting it in an easily digestible and navigable manner. So, let's dive into how you can properly format your IT cover letter.
- Start with simplicity: Choose a clean, professional-looking font like Times New Roman or Helvetica in a 10-12 point size. Avoid fancy, hard-to-read fonts which may seem unprofessional.
- Spacing matters: Maintain clear line spacing. Commonly, 1.15 or 1.5 spacing is just right. Also, keep decent margins (1" - 1.5") all around your document.
- Length counts: A one-page cover letter is preferable. Remember, recruiters don't enjoy reading a novel about your life. Stick to the highlights.
- Digital readiness: Make sure your cover letter is properly formatted for emails and online applications. PDF files generally keep your formatting intact across different devices.
Remember, make your formatting user-friendly, or in this case, reader-friendly, and you'll be half-way to success.
2. How to write an effective header
The header of your IT cover letter is like its identity card. It presents basic but crucial information. But what exactly should you include here?
Your header should contain:
- Your Name
- Your Contact Information (phone number, email — a professional one)
- The Date (when the letter is written)
But that's not all - do a bit of research and include the recipient’s information.
- Recipient's Name
- Their Job Title
- Company Name
- Company Address
Now, let’s compare two examples:
Bad cover letter header example
John Doe
johndoe@email.com
123-456-7890
Why is it incorrect? It's simply incomplete. It contains only the basic contact information for the sender, but it lacks the recipient's information and the date, which is usually expected in a professional cover letter.
Good cover letter header example
John Doe | johndoe@email.com | (123) 456-7890 | 123-456-7890
April 20, 2022
To: Mr. Smith Brown
Director of Recruitment
Tech Forward Co.
1234 Their St
Their City, State, Zip
Why does it work? All important pieces of information for possible future contact are there. The recipient's details, which include the relevant person’s name, job title, and the company's details, are not left out either, lending the effort a sense of personal touch and added professionalism.
Pro tip: Even if the job ad doesn't mention who to address your letter to, it's worth making the extra effort to find out. A little sleuthing on the company's website or LinkedIn can help you find the right person - adding a personal touch to your cover letter that could set you apart from the rest.
3. How to craft a compelling headline
The headline of your IT cover letter is your prime real estate. This single line determines whether the employer will want to read more. But how do you create one that sparks interest? Let's get down to it.
Bad IT cover letter headline example
Application for IT Job
Why is it weak? Although this headline is not incorrect, it's generic and doesn't offer much to capture the reader's curiosity. There are likely to be many applications for an IT job, without specifics, your application can easily get lost in the crowd.
Good IT cover letter headline example
Certified IT Professional with 10+ years in Cybersecurity Eager to Innovate at Tech Forward Co.
Why is it strong? This headline packs a punch with specificity. It establishes credibility with the mention of certification and experience, specifies the area of expertise (cybersecurity), shows intent (innovation), and signifies interest in the company. This level of care and detail can quickly capture the interest of the reader, compelling them to dig deeper into the cover letter.
Remember, a compelling headline arrests attention, bringing your cover letter to the forefront amidst a sea of generic applications. The perfect combination opens the the door to new opportunities.
4. How to personalize the greeting on your IT cover letter
With the header and headline of your cover letter in place, your next step is to create a greeting.
We recommend always using a personalized greeting over a generalized one. Unlike generalized greetings — such as “To Whom It May Concern” — a personalized greeting will address a specific person or department by name. In doing so, this shows employers you have excellent attention to detail.
Examples of personalized greetings for your IT cover letter
- Dear Mr. Stark,
- Dear Mr. Peter Stark,
- Dear Hiring Manager Peter Stark,
If you've done your part in thoroughly researching the company but cannot pinpoint an exact person who will review your cover letter, try out one of the following alternatives:
General greetings for your cover letter
- To the [Company Name] Team
- To the [Company Name] Hiring Manager
5. How to build an impressive IT cover letter introduction
The headline and greeting of your cover letter do a lot of the heavy-lifting when it comes to initially attracting an employer’s attention. To keep the employer interested, however, you will need a powerful introduction that includes:
- A brief overview of your professional history and goals
- A statement on why you are enthusiastic about applying to this company
- A mutual acquaintance (when possible)
Let's bring in an example for better understanding:
Bad IT cover letter introduction example
To whom it may concern,
I am an IT worker and I've been working in various jobs for many years now. I am applying because I need a job and I think your company might be a good fit.
Why does it fall flat? This opening lacks specificity, and comes across as unenthusiastic and impersonal. It also misses the opportunity to establish a connection via a mutual acquaintance. Crucially, there's nothing here that sets the applicant apart from other candidates.
Good example of an IT cover letter introduction
To the [Company Name] Hiring Manager,
I am an IT Specialist with 4+ years of experience working in academic and classroom settings. As a part-time IT support professional for [Former Employer], I had the pleasure of meeting your company’s Assistant IT Manager, John Smith. After observing my work, Mr. Smith highly recommended I apply for this position.
Why does it hit the mark? This introduction is sure to grab attention. The writer begins by specifying their professional background, setting the context right away. Sharing the detail about working closely in academic settings gives insight into the candidate's experience. Furthermore, mentioning the meeting with the company’s Assistant IT Manager creates an immediate connection.
6. How to emphasize your professional value in an IT cover letter
With the employer’s attention now firmly hooked, you can delve into a more in-depth explanation of your professional strengths and qualifications in your body paragraphs. An effective IT cover letter should contain between 2 to 4 body paragraphs that answer these key questions:
- What excites you about working at this company?
- What do you hope to learn from working at this company?
- What accomplishments or qualifications make you stand out as an applicant?
- What key skills do you possess that are relevant to the position?
Focusing on accomplishments is particularly important, as they help immensely with showing employers the real-life value you can offer their company.
Examples of how to describe accomplishments in an IT cover letter
- As an IT Specialist for [Former Employer], I assisted in the design and implementation of a new business computer network that connected all departments through a singular digital platform. As a result of this implementation, communication efficiency rose by 65%, and time to complete projects decreased by nearly 50%.
- While working for [Former Employer], my team and I overhauled the entire cybersecurity protocol, which led to a 90% reduction in security breaches over the course of one year. Moreover, this overhaul also achieved an endorsement from independent cybersecurity auditors for its robustness and effectiveness.
- As a Project Manager at [Former Employer], I spearheaded a cross-functional team to launch a tech support app which expanded our customer service reach by 150%. The implementation resulted in a 45% rise in customer satisfaction score within the first 3 months, one of the key milestones in my tenure.
Each example not only marks a significant achievement, but also quantifies the value added, showcasing the impact you've made in your previous roles. This portrayal of real-life scenarios helps employers visualize the benefits you can bring to their company.
7. How to include powerful action words in your IT cover letter
Injecting your IT cover letter with strong action words can make it far more compelling. Action words, also known as action verbs, add energy to your sentences, making your duties and achievements stand out.
Using such verbs, you paint a clearer picture of your role in past experiences and exhibit your dynamic approach. They drive your narrative, ensuring the reader's engagement and clarity.
To help you jazz up your cover letter, here's a list of 10 powerful action verbs ideal for an IT cover letter:
Powerful action verbs for your IT cover letter
- Implemented
- Optimized
- Engineered
- Streamlined
- Developed
- Coordinated
- Integrated
- Spearheaded
- Reviewed
- Enhanced
Remember, while your skills and experiences are key, expressing them energetically can make all the difference! So shake off those dull "responsibilities included" phrases and replace them with these power-packed verbs.
8. How to highlight your IT skills through your projects
As an IT professional, it is essential to highlight your skills and experience. One way to do that is to include information about significant projects you have completed, including those from school, work, or personal projects.
Providing details on the scope of the project, technologies used, and the results achieved can help demonstrate your abilities and provide concrete examples of your work.
Here's an example of how to showcase your IT projects in a cover letter
I led a team of four developers to design and develop a responsive and user-friendly e-commerce website. I conducted requirements gathering, created wireframes, and managed the development process from conception to deployment. This project demonstrates my ability to manage a team, deliver high-quality results, and use various technologies to achieve the project goals.
9. How to conclude your IT cover letter with a strong closing statement
The final element of any good cover letter is a strong closing statement. In this statement, you should aim to include:
- An enthusiastic sentence saying you are looking forward to hearing from them
- An additional sentence stating you will follow up, including how you will contact them or how they can contact you
- A formal sign-off
Let's have a look at two contrasting examples:
Bad cover letter conclusion example
Thank you for your time. I'm waiting for your response.
Sincerely,
[Applicant Name]
Why does it fall short? The closing statement reads more as a demand, rather than a polite request, and it leaves out any note about following up, making it sound somewhat passive.
Good example of a closing statement from an IT cover letter
As your new IT Specialist, I will bring a high level of quality and professionalism to help your company reach its digital goals. I am eager to further discuss this opportunity with you directly and am available to meet any weekday from 9 a.m. to 4 p.m. The best way to reach me is at (123) 456-7890.
I look forward to hearing from you within the week and will reach back out to touch base after that time has passed.
Best Wishes,
[Applicant Name]
Why makes it effective? The candidate clearly expresses their eagerness and readiness to contribute to the target company's digital goals. Making their availability known shows their open and proactive approach to communication. Finally, indicating a follow-up within a specific time period signals their interest and persistence, yet their tactful phrasing ensures it doesn't come off as overbearing.
10. How to avoid common mistakes in an IT cover letter
Applying for a dream IT job can sometimes lead to over-excitement, often causing candidates to overlook small but impactful mistakes. Here are a few common slip-ups and how to sidestep them.
- Generic greeting: Properly addressing your contact person shows respect and attention to detail. Make efforts to find out their name and use it. And rather than "To whom it may concern” try something like "Dear Hiring Manager".
- Lack of personalization: Ensure your cover letter is company-specific. A mistake to avoid is submitting the exact same letter for multiple job applications.
- Writing a novel: Keep your cover letter concise and relevant. Anything more than a page is overkill.
- Errors in grammar and spelling: These can quickly dim your professional shine. Double, or even triple, check for typos and grammar errors, or use a reliable editing tool.
- Neglecting to quantify achievements: This could be the difference between a good and a great cover letter. Use numbers to express impact, like "Increased network efficiency by 50%" versus "Improved network efficiency".
With keen attention and thoughtful writing, you can ensure your IT cover letter avoids these common blunders and stands out instead for all the right reasons.
11. How to pair your IT cover letter with a resume
Having a well-crafted cover letter isn't the entire run; it charts the course with your resume forming the stride. Here's how to pair your IT cover letter with your resume effectively.
A cover letter is your opportunity to tell your story, to elaborate on your achievements, and describe your passion for the job and the company. On the other hand, your resume is a brief, facts-based summary of your skills, experiences and achievements.
Both are equally important in conveying your value as a potential employee, but their purposes are distinct.
When pairing them, consistency is key. Use the same header, font, format and layout for both your cover letter and resume. This seamless design integration gives the impression of professionalism, attention to detail, and a mindful approach to your job application — valued attributes in any IT professional.
In a nutshell, your cover letter and resume are a dynamic duo, each highlighting different yet complementary aspects of your professional persona. Treat them with equal importance to create a lasting impression on your prospective employer.
12. Average salary and job outlook for IT professionals
If you're contemplating a career path in IT, the forthcoming statistics offer encouraging news. The Bureau of Labor Statistics (BLS) provides some insightful data worth considering.
As of May 2022, IT professionals took home an average annual wage of $100,530. This attractive paycheck reflects the high demand for IT expertise in almost all sectors of the economy.
The outlook is equally promising. From 2022 to 2032, employment in computer and information technology occupations is projected to grow at a pace that significantly outstrips the average for other professions.
Therefore, if you're considering a leap into the IT industry, or looking to advance within it, this data indicates a positive path. With approximately 377,500 new job openings anticipated each year on average, the field remains ripe with opportunities.
All in all, the IT industry continues to be a rewarding field in terms of both salary and job market prospects.
13. Essential job search resources for IT professionals
Staying ahead in the constantly evolving field of IT requires resourcefulness, especially while job hunting. To make your search easier, we've gathered a list of reliable resources specially dedicated to IT professionals:
- Dice.com: Mostly known as the 'go-to' platform for technology jobs, Dice.com hosts thousands of job postings from companies across the globe. Behind only the giant job boards in terms of sheer volume, it’s a must-stop for IT professionals.
- TechFetch: This platform is designed to connect tech professionals, particularly in IT, with businesses. TechFetch offers over 250,000+ tech jobs and boasts an intelligent skill-oriented job search engine.
- GitHub careers: Known as the home of open-source projects, GitHub has a jobs board that caters to developers, engineers, and programmers, making it a great resource for candidates looking for IT roles.
- ITJobPro: One of the most visited IT Job boards in the U.S and provides a very effective IT job search.
- FlexJobs: Perfect for IT professionals seeking remote or flexible job options. Every listing is vetted by a real person, so you don’t have to worry about scams.
Tapping into these resources can really up your game in your job search. Keep your CV updated, network persistently, stay patient, and with the right set of tools, that coveted IT job could soon be yours. Happy hunting!
Follow this cover letter outline for maximum success.
IT Cover Letter FAQ
How long should an IT cover letter be?
Your IT cover letter should ideally fit on one page. Stick to three or four brief paragraphs that highlight your most relevant skills, achievements, and why you're a great fit for the role.
What is the best way to address my IT cover letter?
If you know the hiring manager's name, it's best to address the letter to them directly (e.g., Dear Ms. Johnson). Should the job posting not indicate a name, 'Dear Hiring Manager' is a suitable alternative.
What skills should I highlight in my IT cover letter?
Highlight those skills that align with the job description. These may include specific programming languages, project management, problem-solving abilities, IT certifications and other relevant technical and soft skills.
Should I repeat my resume in my cover letter?
Your cover letter should complement, not repeat, your resume. Use it to provide context for your achievements and expand on the most pertinent aspects of your experience or motivation for applying.
Can I use a standard template for my IT cover letter?
While a template can be a good starting point, you should always customize your cover letter for each job application. Tailoring your letter enhances its effectiveness by demonstrating how your IT skills specifically match the position.