How to build a jaw-dropping legal secretary cover letter

In the legal field, an incredible amount of paperwork is required to keep everything within the boundaries of compliance and properly recorded. Legal secretaries handle the bulk of this paperwork, ensuring legal documents are filed, scanned, copied, and sent to the proper recipients. To earn a job as a legal secretary, you need a well-written cover letter that highlights your key skills and qualifications.

In this guide, we will teach you the 5 necessary steps to follow when writing a cover letter as a legal secretary. Keep reading to learn all about:

• Formatting your legal secretary header & headline
• Tailoring your legal secretary cover letter for specific jobs
• Writing a strong introduction that captivates employers as a legal secretary
• Showcasing your key skills & accomplishments as a legal secretary
• Concluding your legal secretary cover letter effectively

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1. How to effectively format your legal secretary header & headline

To begin writing your legal secretary cover letter, you will first create a header and headline.

These two elements are highly important on any cover letter, as they provide key information that will stand out in an employer’s mind and make your letter more memorable.

Your cover letter header is first, located at the very top of the document. In this header, make sure to include:

• Your name and professional title
• Your professional contact information
• The name of the organization you are applying to
• The organization’s physical address

After you have successfully completed your header, you will move on to your cover letter headline. This is a concise title statement that gives the employer a preview of the information to come and helps to hook their attention.

In this headline, you should always include:

• A relevant keyword or keyphrase
• A compelling number and/or trigger word
• A powerful adjective and/or verb
• A promise statement that tells the employer this letter is specifically for them

2. How to tailor your legal secretary cover letter for specific jobs

A cover letter is only as effective as the amount of effort you put into it.

To make a highly effective legal secretary cover letter, it is essential to tailor the letter by thoroughly researching the employer before applying. In your research, you must look for key details about the employer that you can reference within your letter, such as:

• Any specialized areas of expertise the company focuses on
• What the company’s core goals and values are
• Which staff member at the company is responsible for reviewing job applications

This last detail can be used to make a personalized greeting that addresses the specific staff member by name.

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3. How to write a strong legal secretary cover letter introduction

Your introduction has a highly important role to play in your cover letter. Not only does it serve as your formal introduction as an applicant but it also serves the vital purpose of captivating the employer’s attention and convincing them to continue reading.

As such, your introduction needs the most concise and valuable information possible, such as:

• A succinct summary of your professional history and specializations
• A statement on why you are enthusiastic about applying to this company
• A mutual acquaintance (when possible)

Pro Tip: Always include a mutual acquaintance when you can. This not only helps to establish trust with an employer but also provides an immediate professional reference that you know the employer views as trustworthy. To gain more mutual acquaintances, build your professional network with LinkedIn.

4. How to showcase your key skills & accomplishments as a legal secretary

Unlike a resume — where you have very concise sections with limited space for detail — a cover letter provides you with ample opportunity to describe your relevant skills and accomplishments.

As you describe these qualifications, try to include details that are:

• Specific: Always be as specific as possible when describing your professional attributes. For example, instead of simply stating you have good communication skills, describe your exact style of communication.
• Contextual: Providing context around your skills and accomplishments makes it easier for employers to understand why they are included in your cover letter.
• Quantifiable: Quantifiable information like data and statistics help you show an employer the real-life, proven value you have to offer and the potential of what you can achieve.

5. How to conclude your legal secretary cover letter effectively

Finish off your legal secretary cover letter strong with an effective closing statement. Your conclusion should encourage the employer to get in touch with you by including:

• An enthusiastic sentence saying you are looking forward to hearing from them
• Information on how to best contact you
• When you plan to follow up
• A formal sign-off

If you have ever wondered how a cover letter differs from a resume, this article will tell you everything about the key differences between the two.