Whether it's referred to as a “general purpose resume,” a “standard resume,” or even the “ultimate resume,” there is a writing guide universal for all resumes. Because regardless of which profession you want to tailor your resume to, the core rules you need to follow stay the same. 

So, let's have a look at the best writing tips, sleek templates, detailed examples, and resume samples submitted by real people, that will help you make your resume shine in any career setting.

Human Resources Intern Resume Example

Hired by:

Hired by: ACACY

Application Specialist Resume Example

Hired by:

Hired by: Accelapps

Supply Chain Delivery Management professional Resume Sample

Hired by:

Hired by: Honda of Canada Mfg.

See more examples like these

In this guide, we'll take a deep dive into crafting a resume that pops. From format to content, we've got you covered. Read on and learn how to:

• Properly format your resume
• Write an impressive resume summary
• Select the right skills for your position
• Write a relevant and concise resume work experience section
• Effectively list your education
• Select the right extra sections for your resume
• Access resources valuable for all job seekers

1. How to properly format your resume

The right format highlights your strengths and makes your resume stand out. There are three main types: chronological, functional, and hybrid. Let's break each one down:

1. Chronological format: This is the most common type. It lists your work history in reverse chronological order, starting with your most recent job at the top. It's best for people with lots of experience in a specific industry.
2. Functional format: Ideal If you have gaps in your employment history, you're a recent graduate, or you're changing careers. This type prioritizes skills you have that are relevant to the job you're applying for over your work history. 
3. Hybrid format: Also known as a combination resume, this format blends elements from both chronological and functional formats. It emphasizes your skills first, then presents a chronological work history. It's suitable for people with a mix of skills and experiences.

In all formats, keep these in mind:

• Font: Choose a clear, professional font like Arial, Verdana, or Times New Roman. Font size should be 10-12 points.
• Layout: Keep it consistent. If you bold one job title, bold them all. Align your content to the left, and keep margins 1-inch all around. 
• Sections: Clearly label each section (e.g., Summary, Work experience, Skills, Education).
• Length: Keep it to one page if you have less than 10 years' experience. Two pages max if you have more. 

Format is all about readability. Keep things clean, organized, and to the point. It shows potential employers you're professional and have attention to detail. 

And remember, no matter the format you choose, content is king. Convey your strengths convincingly, and you'll be one step closer to landing that interview.

Try our AI Resume Writer and have your resume ready in minutes!

Our AI Resume Writer can generate a great first draft of your resume in seconds. Simply enter your job title and let artificial intelligence find the right words for your resume.

Try AI Resume Writer

2. How to write an impressive resume summary 

A resume summary, also known as a professional summary, is your elevator pitch. It’s the first thing employers read when they glance at your resume. So, how to make your resume summary attractive for hiring managers?

• Keep it short and sweet: 3-5 sentences are perfect for capturing attention without overwhelming the reader. Stick to who you are, what you bring, and what your goals are.
• Target the job: Tailor your summary for each job application. Use the job description as your guide. Identify key words you can incorporate into your summary.
• Quantify success: Whenever possible, use numbers and data to highlight your achievements. 

But what if you have a lack of work experience? It can often feel like a hurdle for job seekers, especially recent graduates or people looking to shift careers. However, it's not an impossible obstacle. That's when a resume objective comes into play.

A resume objective is similar to a summary, but focuses on your skills and education, rather than work experience. It defines your career goals upfront and explains why you're ideally suited for the job. It's your opportunity to showcase what you offer a potential employer. 

Here are a few pointers for writing an effective resume objective:

• Be honest about your experience: Avoid exaggerations. Stick to facts about your skills and education.
• Display passion for learning: If you're lacking in experience, show potential employers your eagerness to grow and learn on the job. 
• Keep it Relevant: Customize your objective to match each job application. Pick out key skills required in the job description and explain how you can contribute.

Remember, everyone starts somewhere, and employers understand this concept. It's all about how you present your potential, and a well-written resume objective can do just that.

3. How to choose the right skills to put on your resume

Your skills section is more than a list; it's a mirror reflecting your abilities to potential employers. Here's how to thoughtfully curate your skills for a top-notch resume:

1. Know the difference: There are hard and soft skills. Hard skills are technical abilities (like software proficiency), while soft skills relate to your behavior and how you work (like leadership or time management). 
2. Match the job description: Review the job description and identify required skills. Reflect those in your resume. 
3. Show, don't just tell: Where possible, provide examples or experiences where you demonstrated them.
4. Stay honest and genuine: It can be tempting to list every skill you think an employer might want to see, but honesty is crucial. Remember, authenticity outsells exaggeration.

In an increasingly competitive job market, the skills section of your resume is a key way to distinguish yourself. Be strategic, be specific, and most importantly, be you. Your skills tell a story — make sure it's one worth reading.

4. How to list your work experience and key projects on a resume

Your work experience tells a potential employer what you've done, where you've been, and, most importantly, what you can accomplish for them. Here's how you effectively list that experience:

1. Use a reverse chronological order: Start with your most recent job and work backward.
2. Be specific: Rather than just listing tasks you've performed, highlight achievements and projects you've completed.
3. Quantify accomplishments: Measurable data helps to illustrate the impact of your work. Rather than saying "increased sales" or "improved efficiency," provide concrete numbers like a "20% increase in sales" or "cut processing time by 30%".
4. Use powerful adjectives and action verbs: This will make your resume more dynamic. Instead of "responsible for," use verbs like "managed," "led," "executed," or "delivered."

A similar approach works well for the key projects. Highlight the scope, your role and the measurable results.

Remember, your work experience and projects aren't just a rundown of your job duties. They're a way to showcase your abilities, impact, and what kind of employee you'll be. Make that first impression count!

5. How to list education on a resume

A key aspect of your resume, the education section can help potential employers understand more about your background and skills. 

Here's how to approach it: Start with your highest degree first, followed by lower degrees. Include the name of the institution, location, dates you attended, and the degree you earned. If you're still studying, you can put "Expected graduation date."

Now, let's consider scenarios where your education is relevant and where it's not so much:

2. Relevant education 

Let's say you're applying for a graphic design role and you have a related degree:

In this case, your degree directly relates to the job, showing you likely have necessary skills and knowledge.

2. Non-relevant education

Suppose you're applying for an HR Manager role but your degree is in English Literature:

Though it's not directly related, don't worry — you can still leverage it. Highlight the transferable skills you gained during your degree that could be relevant.

 For example, an English Literature degree shows you've likely honed written communication, critical thinking, and analysis — skills that are valuable in many professions.

Remember, your education isn't just about the title of your degree. It's about how the skills and knowledge you acquired during your education make you the right fit for the job.

Find out your resume score!

Our AI Resume checker can scan your resume for issues and give you tips on how you can improve it.

Get my resume score

6. How to choose the right extra sections for your resume

Including additional sections on a resume can provide a fuller picture of your traits and experiences. Here's how to select extras:

1. Match the role: Make sure the extra details align with the position you're applying for or add unique value.
2. Value-adding information: Extra sections are perfect for spotlighting relevant information that doesn't fit into standard categories.
3. Be unique: It's always good to stand out. So, if you have a unique hobby or interest that's appropriate and professional, include it.
4. Proficiency level: Only include a skill or interest if you're proficient in it. For example, if you're listing a language, ensure you're conversational or fluent.

By choosing the right extras, you can give potential employers a more comprehensive understanding of who you are, boost your appeal and increase your chances of being selected for an interview.

Some extra sections could include:

• Languages: Listing additional languages you speak is particularly useful for roles in international companies or customers from diverse demographic groups.
• Volunteer work: Show painting a school or planting a community garden. It provides a glimpse into your personal values and character.
• Certifications: For roles that require specific skills, include any related certification courses. For example, list a Project Management Professional (PMP) certification when applying for a project management job.
• Hobbies & interests: Many companies value cultural fit. If you have hobbies or interests that align with the company's culture or mission, include them.

Remember, a resume isn't just about listing your professional achievements. It's about presenting a comprehensive view of what you bring to the table. Choose your extras wisely.

6. Top resources for all job seekers

Job hunting can feel like navigating a tricky maze, full of twists and turns. But fear not! With the right online tools and support, the process can become much smoother. And for that reason, we've prepared a list of resources to guide you in starting your job search:

• Industry-specific job boards: The first resource you want to explore are job boards that gather postings exclusively for your industry. For example, Dice for jobs in tech or Mediabistro for those looking for a position in creative media. 
• General job search engines: Websites like Indeed, Glassdoor, Monster, ZipRecruiter, or SimplyHired are much broader in focus, aggregating job postings from across all industries. But you can easily customize your search by specifying your location and name of your desired job position. 
• LinkedIn: Networking is king when it comes to job opportunities. And LinkedIn enables you to make connections with potential employers and fellow industry professionals alike. And who knows? If you give your profile some quality attention, recruiters might actually reach out to you on their own accord. 
• Professional associations: These organizations can support job seekers by providing them with job listings, access to networking events, and training programs. There's a professional association for basically any job title, you just need to look for it. For example, there's the American Bar Association (ABA) or the American Marketing Association (AMA).
• Recruitment agencies: Recruitment agencies act like a bridge between job seekers and work opportunities. Feel free to check out websites of Robert Half, Randstad, or Kelly Services.
• Specialized publications: Another thing that all professions share is the necessity to keep up with their latest news and developments. And for that reason alone, you should follow specialized media (blogs, journals, magazines, websites, podcasts) like “Forbes,” or “Nature.”
• Continuous learning: And finally, seek out new challenges in the form of courses and certifications that can expand your skill set and make you a more valuable employee. For instance, you can browse through online learning platforms like Coursera, edX, or Udemy.

When it comes to job searching, the best strategy is to regularly check as many resources as you can get your hands on. There's no other way around it. But even when you're in dire need of new employment, don't start panic-applying for every single job posting that comes your way. Remember, the quality of your job applications always trumps their quantity!