Executive Assistant at Artisan Partners Resume Sample

Hired by: Artisan Partners

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Executive Assistant at Artisan Partners Resume Sample (Full Text Version)

Amy Roberts

Email address: hello@kickresume.com

Phone number: 555-555-5555

Profile

Accomplished executive assistant offering 11+ years of administrative experience reporting to CEOs, CFOs, and other top executives.
Serve as an effective gatekeeper; prepare well-researched and accurate documents; manage busy calendars; and efficiently handle daily office tasks;
Excel at planning, executing domestic and international travel.
Proficient user of MS Office (Word, Excel, PowerPoint, Project and Outlook). Type 75+ WPM.

Work experience

10/2019 - present, Executive Assistant, Plante Moran

Provide administrative support to 2 partners, 4 managers - including their teams.
Responsible for finalizing, printing/binding of material in timely manner.
Maintain busy calendars, schedules for partners, including scheduling meetings, phone calls, trainings across multiple time zones increasing their efficiency by 15%.
Communicate effectively with Board of Directors, Shareholders, and other senior executives.
Make travel arrangements including flights, hotel, rental car using Concur.
Prepared and reviewed reports, spreadsheets, presentations, finished documents relative to executives' assignment.
Effectively collaborate with cross functional teams internally and externally.
Responsible for submitting expense reports, receipts in timely manner.
Coordinate training rooms, material, catering, technology, and other items required for each event.

05/2017 - 10/2019, Executive Assistant, Baptist St. Anthony's, United States

Provide HR and administrative support to 4 directors and 7 departments.
Managed payroll for 450+ employees.
Maintain calendars and schedules for 7+ executives.
Record, prepare, and distribute minutes of monthly staff meetings for 7 departments.
Create powerpoints for monthly staff meetings.
Create and maintain multiple spreadsheets in Excel with complex functions.
Assisting corporate compliance via email correspondence with staff.
Awarded for quick-thinking and resourcefulness.
Maintain required confidentiality per HIPAA guidelines with respect to patients and staff.
Expert in Kronos time keeping software; source of skillful instruction to colleagues.
Provide back-up administrative support for other departments as needed.

02/2015 - 04/2017, Executive Assistant/Project Manager, Loma Custom Homes, United States

Executive assistant to CEO and CFO.
Coordinated project documentation ensuring compliance and completeness, including permits and licenses needed.
Developed and maintained contractor relationships supporting bid solicitation, awarding contracts
Prepared and maintained construction schedules working with field operations to ensure timely completion of projects
Prioritized tasks to ensure successful delivery of projects on time and within budget.
Managed multiple projects at once, completing each job on or under budget
Arranged travel, including flights, hotels, and rental cars for CEO and CFO.
Hand-selected by owners to manage the budgets and schedules for all residential projects.
Implemented effective company procedures which reduced completion time by 25% on new construction.
Created and maintained calendars for CEO and CFO, saving 12+ hours a week per executive.
Consistently rewarded for research ability to implement new ideas quickly and effectively.
Organized client receptions twice a year, including location, catering, and gifts for each new client.

07/2010 - 12/2014, Executive Assistant/Office Manager, Cannon Computer Services, United States

Responded to all incoming e-mails, calls and website inquiries.
Provided research and administrative support, project management, event planning and public out-reach.
Prepared reports, spreadsheets, presentations, documents for executive's assignment.
Ensure accurate payroll is recorded for hourly wage based employees.
Arranged travel, rental car, and hotel for the CEO
Ensured tools, supplies, and equipment availability for large projects, including large lift rentals.
Created, updated all employee records, training completions and confidential files.
Created and established department organizational goals, policies and procedures.
Developed computer repair flow chart, ensuring accurate and repeatable work, reducing bring backs by 45%.
Implemented productive CRM, reporting, inventory software reducing overhead by 29%.
Provided help desk support, including virus removals, hardware troubleshooting and replacement, software upgrades and installation.
Project manager for large-scale projects installing CAT-6, phone systems, camera systems on time and under budget.

Skills

Software:

• Microsoft Office; Word, Excel, PowerPoint, Outlook • G Suite • Microsoft Project • Microsoft Lync • Kronos Workforce Management • Quickbooks • Zoho Suite • Windows 7, 8, 10 • Chrome • Firefox • Internet Explorer

Office:

• Type 75+ WPM • Data Entry • Appointment Scheduling • Filing & Alphabetizing • Shipping • Inventory Management • Calendar Management • Spreadsheets • Bookkeeping • Current Colorado Notary Public

Communication:

• Call screening & routing • Client Relations • Instant Messaging • Email Correspondence • Message Taking

Planning:

• Travel Arrangements - Current Travel Agent • Scheduling • Project Management • Meetings • Research • Deadlines

Compliance:

• HIPAA • PCI DSS • GDPR

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