P Card Administrator at Vallourec Resume Sample

• Managed a team of 5 procurement card specialists, ensuring timely and accurate processing of compliance-based audits and adherence to company policies and procedures.
• Implemented a new system for tracking and reconciling procurement card expenditures, resulting in a 50% reduction in errors and increased transparency in spending.
• Conducted regular training sessions for team members and other departments on procurement card best practices and compliance requirements, resulting in improved utilization and fewer compliance issues.
• Collaborated with finance and accounting teams to streamline the reconciliation process and reduce the time required for month-end close by 25%.
• Conducted thorough analysis of credit card data to identify trends and patterns.
• Collaborated with cross-functional teams to implement new compliance processes, resulting in a 40% increase in compliance-based audits.
• Provided exceptional customer service to cardholders, resolving inquiries and concerns in a timely and professional manner, resulting in a recognition for department.

P-Card Administrator

Provide training for new cardholders.

Initiating Procurement Card request and user maintenance through J.P. Morgan Chase.

Entering, maintaining Procurement Card information in PeopleSoft Financials.

Assist end users in the reconciliation process in PeopleSoft Financials.

Direct contact with Chase regarding lost/compromised cards.

Research cardholder credit card/issues in Smart Data website

Maintain Procurement Card data Excel sheet

Facilitating the procurement of products and services through competitive bidding processes.

Bid evaluations and tabulations.

Send, collect, tabulate vendor reference questionnaires.

Process requisitions to generate purchase orders.

Prepare agreement letters and contracts for vendors for the district awarded bids.

• Successfully negotiated with vendors resulting in a 15% cost reduction on raw materials for company production.
• Efficiently managed purchase orders, ensuring timely delivery of materials and products to meet production deadlines.
• Developed and maintained positive relationships with suppliers, resulting in improved pricing and terms of service.

Facilitating the procurement of products and services through competitive bidding processes.

Bid tabulations.

Send, collect, tabulate vendor reference questionnaires.

Process requisitions to generate purchase orders.

Prepare agreement letters and contracts for vendors for the district awarded bids.

Initiating Procurement Card request and user maintenance through J.P. Morgan Chase and

PeopleSoft Financials.

General Clerk Duties

Maintain vendor information in PeopleSoft Financials including vendor activation, contact

information, W-9s, and Sole Source packets.

Assist in creation, modification of department forms, spreadsheets.

Assist end-user with PeopleSoft Financials navigation in online receiving of goods, services. Assist

end-user in Pipeline navigation to locate bid-awarded vendors to ensure compliance.

Reconcile purchase orders to match vendor invoices under direction of Buyer and/or Accounts Payable.

Assist Buyer with bid openings. Assist Buyer with complex bid tabulations.

Send, collect, tabulate vendor reference questionnaires.

Process requisitions on behalf of Buyer. Prepare Agreement letters for the district awarded bid, Sole Source vendors.

Initiating Procurement Card request and user maintenance through J.P. Morgan Chase.

Entering, maintaining Procurement Card information in PeopleSoft.

• Processed and maintained accurate records for over 500 personnel files, resulting in a significant decrease in errors and increased efficiency in data management.
• Managed incoming phone calls, emails, and correspondence, ensuring timely and professional responses to clients and colleagues alike.
• Coordinated logistics and planned events for staff training sessions, resulting in improved morale and increased productivity among team members.
• Conducted research and analysis on key project metrics, providing valuable insights to leadership and contributing to strategic decision-making.